Run Your Practice

Like A True CEO


Translate data and metrics into easy-to-understand numbers that you and your office manager can use to drastically increase productivity and revenue generation.

Run Your Practice

Like A True CEO


Translate data and metrics into easy-to-understand numbers that you and your office manager can use to drastically increase productivity and revenue generation.



Get the info that matters

Discover hidden revenue

Maximize productivity

all I can say is WOW

After being a beta user and now using Practice by Numbers and Open Dental  all I can say is WOW !
Running a dental practice by gut feeling and without knowing the numbers is financial suicide in today's business environment.

Previously I used Dental Intel, a very good product. I like Practice by Numbers because 1. $200 per month vs 400-500 for other systems, (going on vacation with the savings !) 2. Customizable- format the way it makes sense to you and no "paralysis by analysis"  3. Month-to-Month, no contracts. It's pretty obvious this was started by practicing dentists it is so functional and intuitive. So far customer service has been outstanding. They have been responsive and listen to suggestions..

Dr. Lou Garcia

Get a total picture of your practice

I had been looking for an analytic software like this and I'm very happy with the service. I used to work for a PDS supported corp practice so looking at numbers and stats became a part of my daily routine.
Practice by numbers also ties into quickbooks so you can get a total picture of your practice all in one place. So far so good, I have already identified a few weak spots and made it very easy to communicate it to my staff.

Dr. Tajik

The fact that it is tied in with Quickbooks is awesome

Practice by Numbers can give you data that will make the office run more efficient and keep the owner informed. It is pulling data that we never had without a lot of extra work. The fact that it is tied in with Quickbooks is awesome.

I love the phone feature, A LOT!

Sandy Pardue (Left on Dental Town)

Practice by Numbers is an incredible resource

I second that, practice by numbers is an incredible resource. I just personally talked with the creator about some areas of clarification regarding the software, and he was very quick to help out, and very friendly.
One thing I like is that it provides collection numbers, which is lacking in other software of this type.
It's not clear to me why we shouldn't be tracking our metrics, and how doing that makes us robots. As a PPO heavy office, it would be suicide to not pay attention to the our numbers, production/collection/hygiene appointments, etc. Those dentists out there collecting a million or more without having to pay attention to metrics, my hats off to you, we are not as talented or as lucky as you   😉     😉

Hat_Trick_Rabbit_dmd (Left on Dentaltown)

It is amazing how much the technology has evolved and it is so easy to see how we are doing. I know the usual metric is to look at hygiene recall, case acceptance percentage, incomplete treatment  yada yada, which this software does a great job of providing the needed data. What I find even more fascinating is the collection data from the different insurance companies, zip code and age of my patients. I know this data could perhaps be pulled from open dental but I never thought of looking at this data before. I think it will help me in marketing to certain zip code and dropping the bottom insurance companies.

TARDIS (Left on Dentaltown)

I would highly recommend this software

We have been using practice by numbers for about 2 months now and our results have been nothing short of phenomenal. It is amazing how big a difference it can make when you can see the numbers clearly. For example, we thought we were reappointing hygiene patients, but since we started measuring it, it has gone up by 20-30%. Our goal is to schedule more appointments than scheduled for the day. My staff keep the dashboard open on the second screen all day and seeing numbers in real time give them a big sense of achievement. ...

The team at PBN is very approachable and fix issues right away. I was looking at Dental intel for some time but never got it due to high setup and monthly fees, but at $200 per month, PBN makes complete sense. I would highly recommend this software.

Dr. Anurag Gupta

Game Changer

This software is a game changer. It gives an unprecedented look into your practice's numbers.

Rich Marlett, CIO, Atlas Dentistry

I just wanted to say how much we like Practice By Numbers. Not only has it given us great insight into how we are doing, but also incredible clarity about what we could be doing better. We just added PhoneIQ, which is amazing from a back office perspective and already helping our front-desk staff as well. What a great product. I hope you keep innovating and improving it so that will aid us in pushing the envelope on how we can provide the best patient care and experience possible.

Oliver Strube, Marketing, Raynor Dental

Business Practice IQ

Perform an in-depth business analysis of your practice with easy-to-use interactive reports.

What Dental Practices Face:

Your office manager does not have enough time for data entry and figuring out actual numbers, and it feels you are spending a good amount of money to market your practice, but you are not sure if the ROI is sufficient.

The Solution:

  • Quickly and easily compare current numbers to past numbers. Rapidly filter any custom time range.

  • Integrate your QuickBooks online data for a comprehensive view of income and expenses.

  • Set clear and attainable practice goals based on your analysis.

  • Monitor progress towards your specific goals using custom dashboards.

  • Repeat the analysis and update your goals as needed.


Cleanings Crowns Implants Implants Cosmetic Whitening
Cleanings Crowns Implants Implants Cosmetic Whitening

What Practices Face:

Your office manager does not have enough time for data entry and figuring out actual numbers, and it feels you are spending a good amount of money to market your practice, but you are not sure if the ROI is sufficient.

The Solution:

  • Quickly and easily compare current numbers to past numbers. Rapidly filter any custom time range.

  • Integrate your QuickBooks online data for a comprehensive view of income and expenses.

  • Set clear and attainable practice goals based on your analysis.

  • Monitor progress towards your specific goals using custom dashboards.

  • Repeat the analysis and update your goals as needed.

Employee Practice IQ

Tools that encourage your front-office staff to stay on top of leading metrics that have significant impact on your bottom line.


What Dental Practices Face:

You create high-level goals for the office productivity but staff finds hard to translate those to their day to day behavior. You find managing all your staff members in an ad hoc or non-objective way is ineffective. The problem is a lack of objective metrics that allow employees to modify behavior to daily that impacts office’s high-level goals.

Collections

  • Setup and monitor metrics to minimize the number of accounts/claims past due.

Scheduling

  • Quickly locate unscheduled recall appointments.

  • Implement metrics for practice schedule efficiency.

What Dental Practices Face:

You create high-level goals for the office productivity but staff finds hard to translate those to their day to day behavior. You find managing all your staff members in an ad hoc or non-objective way is ineffective. The problem is a lack of objective metrics that allow employees to modify behavior to daily that impacts office’s high-level goals.

Collections

  • Setup and monitor metrics to minimize the number of accounts/claims past due.

Scheduling

  • Quickly locate unscheduled recall appointments.

  • Implement metrics for practice schedule efficiency.

Revenue IQ

Mine your practice data for revenue opportunities.

What Dental Practices Face:

You would like to run marketing campaigns and education on your top treatments. However, you’re unsure about what numbers you should pay attention to and get lost trying to understand the mountains of data your practice generates.

The Solution:

  • Run in-depth analysis, instantly generate call lists for your staff, and track their progress.

  • Quickly locate inactive patients and schedule recall appointments.

  • Find patients with pending treatment plans to schedule their appointments.



What Dental Practices Face:

You would like to run marketing campaigns and education on your top treatments. However, you’re unsure about what numbers you should pay attention to and get lost trying to understand the mountains of data your practice generates.

The Solution:

  • Run in-depth analysis, instantly generate call lists for your staff, and track their progress.

  • Quickly locate inactive patients and schedule recall appointments.

  • Find patients with pending treatment plans to schedule their appointments.

Phone IQ

Track all phone activity in your office.


What Dental Practices Face:

Your team gets frustrated at the lack of instant information when patients call to schedule appointments. You want to empower your office manager or practice consultant to set goals, train the team, and monitor those goals. However, you don’t know where to start.

The Solution:

  • Instantly display patient information for incoming calls.

  • Track missed calls and easily schedule follow-ups.

  • Match unknown calls to new patient visits for true lead conversion analysis.


What Dental Practices Face:

Your team gets frustrated at the lack of instant information when patients call to schedule appointments. You want to empower your office manager or practice consultant to set goals, train the team, and monitor those goals. However, you don’t know where to start.

The Solution:

  • Instantly display patient information for incoming calls.

  • Track missed calls and easily schedule follow-ups.

  • Match unknown calls to new patient visits for true lead conversion analysis.

We Know Dental

Practice By Numbers was founded based on the experience two of the co-founders had in starting a new dental practice. It addresses many of the IT and business management-related pain points they’ve encountered. Many dentists agree that right out of dental school, one of the hardest things to do is run a business and grow a team. Being coached and having help with real-time numbers and statistics to educate and improve their business is a HUGE help.